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Office Admin/Receptionist

Location: Mississauga, ON, Canada
  • Answer company phone calls, welcome and sign in guests;
  • Provide administrative support to internal and external employees;
  • Update company intranet daily with internal news, updated contact information, and updated employee registry information;
  • Assist employees in submitting Expense Reports, IT service tickets, Administrative service tickets, Purchase Orders, and Travel Requests;
  • Maintain company inventories (phones, cars, office needs/appliances, supplies, etc.), meeting room scheduling, and employee records (emergency evacuation lists, phone extension lists/company contact information, contractor lists and locations, etc.);
  • Send, accept, and receive any packages; Maintain records of all items received via paperwork and Purchase Order database;
  • Arrange for employee travel and maintain travel logs;
  • Ensure the office is maintained properly by the building maintenance manager; Submit building maintenance tickets in order to rectify any pending issues; ensure cleanliness around the office;
  • Arrange for food items for customer, employee meetings; arrange for office luncheons;
  • Coordinate and manage duties/timesheets of the office custodian and cleaning staff;
  • Assist with planning company events, luncheons, and making the appropriate arrangements.
Basic Qualifications
  • Degree/Diploma in Office Administrative Studies or equivalent;
  • Intermediate knowledge of Microsoft Office (Outlook, Word, Excel) is a must;
  • Ability to take initiative on projects and plan independently;
  • Strong organizational and multi-tasking skills;
  • Excellent verbal and written communication skills.
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